Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.ĭistribution lists are stored by default in your Contacts folder. Important: Office 2007 is no longer supported. On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book.Īt the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste. In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group. Right-click your selection, and then click Copy. In the message that you want to copy the names from, click the names in the To or Cc box. The contact group is saved in your Contacts folder under the name that you give it.Ĭreate a contact group by copying names from an email message You can add names from different address books to the same contact group.ĭo this for each person whom you want to add to the contact group, and then click OK. In the list of names, click the names that you want, and then click Members. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your contact group. If you are adding a member from Outlook Contacts or an Address Book, do the following: If you are adding a new email contact, enter the information for the person in the Add New Member dialog box. On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Address Book or New Email Contact. In the Name box, type a name for the contact group. In Contacts, on the Home tab, in the New group, click New Contact Group. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.Ĭreate a contact group with new names or add names from the Address Book Important: Office 2010 is no longer supported. The card icon is for individual contacts and the people icon is for contact groups.įinally, you can always add people or remove people from the contact group later. You can tell the difference by the icons that appear to the left of the names in List view. The people from the email will appear as a list of members for your contact group.Ĭontact groups show up in your list of contacts, along with individual people. In the window that opens, right-click inside the Members box, and click Paste, or press Ctrl+V. Type a name for your contact group, like Special Projects.Ĭlick Add Members > From Outlook Contacts. In the main Outlook window (not in the opened email message), click People on the Navigation bar Right-click your selection, and then click Copy, or press Ctrl+C. In the To or Cc box, highlight all the names with your mouse. Open an email that was sent to the people you want to include in the contact group. Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually. We are obsessed with everything about contacts.If you’re always emailing the same group of people, you can create a contact group (previously called a distribution list) that includes all of the recipients by using a previous email that you sent to them. Whenever you are creating a new group in People, this folder will be accessible to you. From the context menu that comes up, click on “New Folder”. To do this, locate the “…” symbol on the main Outlook window. If you want to separate the distribution list, you would have to create a new folder.
With the wizard, you have the ability to customize fields and ensure that the names and email addresses you are importing are arranged according to your specifications.Ĭlick on Next and click ok and your Contact Groups are imported to outlook now. You’ll be prompted to specify the CSV file you want to import. There you’ll find the Import and Export wizard.
To make use of Outlook’s Import feature, Select the File tab and go to the Open & Export section. The distribution list that you want to import should come as either an Outlook Data File(ODT) or a Comma Separated Values (CSV) file. You shouldn’t have to start recreating it from scratch. Sometimes, you could have an already existing distribution list that you would like to make use of in Outlook. With it, you can send one message to multiple people all at once. Having a distribution list in Outlook is very important.